Daily Logs (Dailies)

Daily logs are field reports filled out at the end of each workday. They record who worked, what they did, weather conditions, equipment used, and any issues encountered. Accessible to Owner, Manager, Administrative, and Foreman roles.

Accessing Daily Logs

Daily logs appear on the Daily Logs tab (labeled "Dailies") within each job. The tab's visibility is controlled by a company-level setting:

• Off — Dailies tab never shown
• On (Default On) — Shown on all jobs unless disabled per-job
• On (Default Off) — Hidden unless enabled per-job

Creating a Daily Log

1. Go to a job's Dailies tab
2. Click New Daily Log or select a date
3. The daily log editor opens as a side sheet (full-screen panel on desktop, bottom sheet on mobile)

There is one daily log per job per day — you can't create duplicates for the same date.

Copy from Previous

When creating a new log, you can Copy from Previous Log to pre-fill the crew roster, tasks, trucking, subcontractors, and equipment from the last daily log. This copies the structure but not day-specific values (times, hours, quantities).

Daily Log Sections

Weather

Weather fields include high/low temperature, conditions, and wind.

Auto-fetch: Click the weather button to automatically pull weather data from the Open-Meteo API using the job's coordinates. The data source is tracked:

• auto — Fetched automatically
• manual — Entered by hand
• auto_modified — Fetched then manually adjusted

Work Performed

Tag which job tasks were worked on during the day:

1. Click Add Task to open the task picker
2. Select tasks from the job's task list (inspections are excluded — they have their own section)
3. Add "Other Work" entries for tasks not in the system (free-text)
4. Use Additional Notes for general observations
5. Use Problems / Issues to flag anything that went wrong

Labor

Record employee hours for the day:

1. Click Add Employee or Add from Crew Assignments (pre-populates from the day's crew schedule)
2. For each employee, enter:
   • Name — Autocomplete from company users
   • Position — Dropdown of company-configured position types (e.g., Operator, Laborer, Flagger)
   • Time In / Time Out — Start and end times
   • Lunch — Lunch duration (deducted from hours)
   • Hours — Auto-calculated from times, or manual entry
   • Equipment Operated — List of equipment used (links to company equipment; "Save to company equipment" option for new items)

Position Types: These are company-configurable. The first time you use the labor section, default positions are seeded. Manage them in the daily log settings.

Inspections

Record inspections performed on the job:

• Shows scheduled inspection items for the date in a blue banner
• Inspector — Autocomplete from the company's inspector list; "Save as inspector" option for new entries
• Links to inspection items from the job's schedule

Trucking

Record trucking activity:

• Driver/truck name
• Type of truck
• Hours
• Material hauled
• Hauled from / hauled to

Subcontractors

Record which subcontractors were on site:

• Select from company's subcontractor list
• Add notes per subcontractor

Rental Equipment

Record any rented equipment used:

• Equipment description
• Vendor/company
• Hours used

Status Workflow

Daily logs follow a three-step status workflow:

• Foremen typically create and submit logs
• Managers review and approve
• Reverting an approved log back to draft requires confirmation, since it unlocks all fields for editing

PDF Export

Daily logs can be exported to PDF from the side sheet. The PDF includes:

• Company branding — Logo, accent color, company address
• All sections formatted with tables
• Signature line on the last page
• Page numbers and accent bar

Auto-Save

Fields save automatically on blur (when you click away from a field). Child sections (labor entries, trucking records, etc.) use debounced batch saves to avoid excessive API calls.