Quick Start Guide

Welcome to Construxion Pro! This guide will get you up to speed on what the app does, how it's organized, and the core workflows that construction companies follow day to day.

What Is Construxion Pro?

Construxion Pro is a construction management platform built for road construction companies. It helps them manage the full lifecycle of a construction project: creating jobs, scheduling crews, tracking permits and utility locates, logging daily work, measuring completed work, generating invoices, and collecting payments.

The platform is role-based — an owner sees financial dashboards and company-wide data, while a foreman sees only their crew's schedule and assigned tasks. This means the same app looks and works differently depending on who's logged in.

How to Log In

1. Go to https://app.construxionpro.com
2. Enter your email and password
3. If you've forgotten your password, click Forgot password? on the login page to receive a reset email

After logging in, you'll land on the Dashboard, which shows role-specific information.

The Six User Roles

Every user in Construxion Pro has one of six roles. The role determines what they can see and do:

Permissions can be customized per-user by an Owner or Manager in Settings > Role Permissions.

For the full breakdown, see Roles & Permissions Matrix.

Navigation Map

The left sidebar contains the main navigation. What you see depends on your role.

The top navigation bar contains:

• Page title
• Notification bell (with unread count)
• Profile menu (settings, sign out, What's New)

The Core Workflow

This is the "happy path" — the typical lifecycle of a construction job from start to finish.

1. Set Up the Company (one-time)

Before any work begins, the company sets up its organizational structure:

• Divisions represent the types of work the company does (e.g., Asphalt, Concrete, Grading, Landscape). Each division has a color, managers, and task templates.
• Task Templates define the types of measurements that get billed (e.g., "Paving" measured in tons, "Sidewalk" measured in square feet). Templates are configured per-division in the division profile.
• Crews are the field teams that do the work. Each crew belongs to a division and has a foreman.
• Clients are the companies or municipalities that hire the construction company.
• Employees are added with roles and assigned to divisions and crews.

2. Create a Job

A job represents a single construction project. To create one:

1. Click the green "+" button in the top navigation or go to Jobs > Create Job
2. Fill in: job name, client, address, work order number, divisions involved
3. The system checks for potential duplicates (same client + work order number or same address within 90 days)

Each job gets a detail page with tabs: Details, Tasks, Schedule, Images, Files, Comments, Daily Logs, Billing (plus Traffic Control if applicable).

3. Activate Divisions on the Job

When a new job is assigned to a manager's division, they receive a dashboard alert prompting them to activate it. The activation wizard walks through:

1. Requirements — Does this division need a permit? A utility locate?
2. Permit — If required, create the permit record
3. Locate — If required, create the locate request
4. Tasks — Select which task templates apply to this job (these become the billable work items)
5. Schedule — Set start/end dates and assign crews

If a permit or locate is required but not yet obtained, the division is placed On Hold until those prerequisites are met.

4. Schedule Crews

The Schedule page shows three views:

• Month view — Color-coded bars showing which jobs/divisions/crews are working when
• Week view — All-day bars plus an hourly grid for inspections and events
• Daily view — Crew cards showing the day's assignments

Managers drag and drop to reschedule. Clicking a bar opens a side panel with drill-down details (job > division > crew assignment > individual items).

Foremen and superintendents can view the schedule but cannot make changes.

5. Field Work: Daily Logs and Measurements

Daily Logs (the "Dailies" tab on each job) are filled out by foremen at the end of each workday:

• Weather conditions (auto-fetched from coordinates)
• Work performed (tagged to specific tasks)
• Labor (employee hours, positions, equipment operated)
• Inspections performed
• Trucking records
• Subcontractors on site
• Rental equipment

Daily log status flow: Draft (editable by anyone) > Submitted (only managers can edit) > Approved (locked — must revert to draft to change).

Measurements are recorded on the Tasks tab of each job. Workers enter actual dimensions (length, width, depth) which are converted to billable units (cubic yards, square feet, tons, etc.) based on the task template's output configuration.

When measurements are submitted:

• If the submitter is the Owner or the task's division manager, they're auto-approved
• Otherwise, they go to Pending Approval for a manager to review

6. Billing and Invoicing

When measurements are approved, billing items are automatically created on the job's Billing tab.

Additional billing items can come from:

• Permits and locates with costs (auto-generated)
• Manual entries (traffic control charges, other items)

To create an invoice:

1. Go to the job's Billing tab
2. Click Create Invoice
3. Select invoice type (Partial or Final)
4. Review and adjust included items and prices
5. Create the invoice

Invoice status flow: Draft > Pending > Sent (requires satisfying invoice requirements checklist) > Paid

7. Record Payments

Payments are recorded against invoices from the invoice preview dialog or the Billing page's Payments tab. Each payment records: amount, method (check, ACH, wire, etc.), reference number, and date.

When an invoice is fully paid, it automatically moves to Paid status.

Permits and Locates

Permits

Construction permits are required by municipalities before certain work can begin. Key concepts:

• Statuses: Pending, Active, Expiring, Expired
• Renewal chains: When a permit expires, you "Renew" it — this creates a child permit linked to the original. The original is auto-expired.
• "Don't Renew": Dismisses the expiration alert without renewing (used when the project is wrapping up)
• Dashboard alerts: Managers and admins see alerts for expiring/expired permits

Locates (Utility Locates / 811)

Before digging, companies must call 811 to have underground utilities marked. Locates work similarly to permits:

• Statuses: Pending, Active, Expiring Soon, Expired
• Renewal chains: Same parent-child pattern as permits
• Dashboard alerts: Same expiration alerting

Support Tickets

If you need help or encounter an issue:

1. Go to Support > Create Ticket
2. Select a category and describe your issue
3. Our team will respond through the message thread
4. You'll receive notifications when there's a reply

Settings

Access settings from the gear icon in the profile dropdown or sidebar. Available sections depend on the user's role:

Where to Find More

Each feature has its own detailed guide:

• Getting Started — Login, navigation, profile, notifications
• Dashboard — Role-specific views, alerts, and actions
• Jobs — Job creation, detail tabs, statuses, duplicate handling
• Tasks — Task management, measurements, and completions
• Daily Logs — Daily log entry, sections, status workflow, PDF export
• Billing — Billing items, invoices, payments, price sheets
• Schedule — Calendar views, drag-and-drop, mobile schedule
• Permits — Permit management and renewal chains
• Locates — Locate requests and renewal chains
• Divisions — Division setup, activation, task templates
• Crews — Crew management and member assignment
• Employees — Roles, permissions, and assignments
• Clients — Client profiles, contacts, and revenue
• Subcontractors — Subcontractor management
• Testers — Inspection companies
• Equipment — Equipment tracking
• Traffic Control — TC modes and configuration
• Support — Ticket system
• Settings — Company and app configuration
• What's New — Changelog and version tracking
• Roles & Permissions — Complete access matrix
• Glossary — Road construction and app terminology
• Troubleshooting — Common issues and resolutions